Document Scanning

When it’s scanned, it’s organized

Do you have an accessible paper trail in place for all the different aspects of your business? It’s a daunting task even to think about. In the event that you need to access a particular document, sifting through physical files is tedious and inefficient. Consider putting a system in place that lets you store, manage and access information quickly and easily. This way, you support key business processes and meet regulatory requirements consistently.

Convert files to digital formats

Sugar House Archives & Shred has the equipment, procedures and expertise in place to convert any file into digital form. Before any scanning takes place, we consult with you to determine exactly what you need. Focusing on affordability, efficiency and convenience for you, our scanning services are customized to your business and always completed quickly thanks to our strict project management process.

To scan or to store?

That is the question on the minds of many business owners. If you’re in a similar situation, Sugar House offers a consultative service where we visit your place of work and provide a complete analysis of your current document flow along with other factors to help you determine whether scanning or storing is more ideal.

The case for scanning

Paper deteriorates over time. Digital files do not. When you’re considering the transfer of files to digital formats, think of the time you’ll save searching for information. It won’t be long before you’ll see how much more productive you and your team are. Your daily performance outputs will increase, and in turn, your corporate profits.

Get a competitive price

All scanning jobs have a minimum charge of $25.00.

All Microfilm / Microfiche jobs have a minimum charge of $300.00.

And here are our rates for different services:

  • Document Scanning – $0.06 to $0.10 per image
     
    We can visit your office or you can bring your documents to us. Once we see your documents in person, we can provide an exact price. It’s important to know that if too many of your documents (more than 20%) are dirty, bent, laden with staples, reassembled, water damaged, very small (including receipts), cardstock color vs. grayscale, or have OCR (optical character recognition), the price is likely to increase.

  • Medical / HIPAA Scanning – $0.08 to $0.10 per image
     
    Bring your documents to us, or we are happy to come to you. If more than 20% of your documents are dirty, bent, covered in staples, reassembled, water damaged, very small, receipts, cardstock color vs. grayscale, or have OCR (optical character recognition), this increases the price per document. Let us take a look at your documents in person, and then we’ll be able to provide an exact price.

  • Legal Scanning – $0.10 to $0.17 per image
     
    We can come directly to your office, or you can bring your documents to us – whatever you prefer. Take note of the fact that if over 20% of your documents are dirty, bent, reassembled, water damaged, very small (such as receipts), cardstock color vs. grayscale, have OCR (optical character recognition), or have many staples in them, then it’s likely that your price will be higher. Sugar House can provide precise costs to you once we see your documents in person.

  • Large Format Scanning – $3.00 to $5.50 per document
     
    Final pricing is determined according to the number of documents to be scanned, how the documents have been stored up until now (did you know it’s easier to scan a folded document than it is to scan a rolled document?), and the quality output you need (i.e. color, grayscale, black and white, what DPI, what type of file naming, etc.) We can visit your office or you can bring your documents to us, just tell us your preference. Then once we see your documents in person, we can provide an exact price.

  • Microfilm / Microfiche
     
    ● Microfilm: $0.06 to $0.10 per image
    Pricing depends on quality and size of film.
     
    ● Microfiche: $0.06 to $0.10 per image
    Pricing depends on quality and card size.
     
    ● Aperture Cards: $0.35 to $0.75 per card
    Pricing depends on quality, and these are primarily used in engineering applications.

  • Family History / Scrapbook – $0.15 to $1.65 per image
     
    For family history projects we often use different image capture methods and always go through your documents with the utmost care to ensure we provide the highest quality digital images that you can share forever more. Image pricing ranges between $0.15 and $1.00, standard paper is usually charged at $0.15 whereas picture pages are
    $0.65.
     
    Scrapbooks typically range between $0.85 and $1.65 per image. Each scrapbook is unique and Sugar House uses whatever methods of capture are required to develop a superior book.

  • Photos / Negatives / Slides
     
    Our photo scanning prices vary widely according to preparation and the quality of output you need:
     
    ● Tier 1
     
    As low as $0.35 per photo.
    You bring the photos to us, sorted by size and orientation, and all photos will be scanned at 300 DPI.
     
    ● Tier 2
     
    As low as $0.65 per photo.
    Bring your photos to us. There is no need for sorting of any kind – we keep everything in order and rotate images as needed. All photos are scanned at 600 DPI.
     
    ● Tier 3
     
    As low as $1.65 per photo.
    Older Photos often fade or their coloring is off. This might be because of the camera that was used or issues that arose during film development. Our Tier 3 service scans these photos at 600 DPI and our professional staff spends up to 3 minutes per photo to enhance its quality and appearance as much as possible in that time frame. This is a great option for old, damaged or scratched photos.
     
    ● Photo Repair
     
    Charged at $45.00 per hour.
    For seriously damaged photos, we offer high quality scanning and photo repair. Each photo is given whatever amount of time is needed to achieve the best possible image quality, including corrections for water damage, color fading, tears, scratches, etc. (Most photos average 30 minutes.)
     
    ● Negatives And Slides
     
    $0.65 to $1.65 per negative or slide.
    The price ranges according to the current condition of your negatives and slides, and we pay particular attention to dirt buildup.

  • Scan On Demand
     
    Not in need of regular scanning services? Consider our scan on demand option where you can receive highly competitive pricing for whatever you need, whenever that need arises.

Have any questions about our services? Give us a call at 801-416-2801 or fill out the form below.

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